Top Employee Monitoring Software
The global employee monitoring software market was valued at $1.12 billion in 2022 and is projected to grow at a CAGR of 7.6%. [Source]
Employee monitoring software has become an essential tool for businesses seeking to optimize productivity, enhance data security, and manage remote or hybrid teams effectively. These solutions offer a range of features, including real-time activity tracking, application usage analysis, screenshot capture, and comprehensive reporting. By leveraging the right monitoring tools, organizations can gain insights into workflow patterns, identify potential inefficiencies, and ensure compliance with company policies. This guide provides an in-depth look at the top employee monitoring software options, helping decision-makers choose the best fit for their unique operational needs.
List of the Best Employee Monitoring Software
SoftEther VPN (SoftEther VPN Project)
-
Features
- Encryption Software
- Secure Browsing
-
Category Type
VPN For Windows PC
-
Price
No pricing found
Secure Access Service Edge (SASE) (Check Point Software Technologies Ltd.)
-
Features
- Encryption Software
- Secure Browsing
- IP Masking
-
Category Type
VPN For Windows PC
-
Price
$8.00 month
UTunnel VPN (Secubytes LLC)
-
Features
- Encryption Software
- Secure Browsing
- IP Masking
- No-log VPN
-
Category Type
VPN For Windows PC
-
Price
$6.00 month
GoodAccess (GoodAccess)
-
Features
- Encryption Software
- Secure Browsing
- IP Masking
- No-log VPN
-
Category Type
VPN For Windows PC
-
Price
$7.00 month
Mailchimp (Mailchimp®)
-
Features
- Personalization Software
- AI/Machine Learning
-
Category Type
AI Marketing Software
-
Price
$13.00 month
HubSpot Marketing Hub (HubSpot, Inc.)
-
Features
- SEO Management
-
Category Type
AI Marketing Software
-
Price
$20.00 month
Jasper (Jasper AI, INC)
-
Features
- Multi-Language Automated
- Automated Text Generation
- Third-Party Integrations
-
Category Type
AI Paraphrasing Software
-
Price
$29.00 month
Wordvice AI ( Wordvice)
-
Features
- Multi-Language
- Third-Party Integrations
-
Category Type
AI Paraphrasing Software
-
Price
$9.95 /Month
Vagaro (Vagaro)
-
Features
- Automated Text Generation
- Text Editing
- Third-Party Integrations
-
Category Type
AI Writing Software
-
Price
$23.99 flat rate , per month
Grammarly Business (Grammarly)
-
Features
- Assisted Content Creation
- Grammar Check
- Tone Selection
- Third-Party Integrations
- Multi-Language
- Rich Text Editor
- Spell Check
-
Category Type
AI Writing Software
-
Price
$12.00 per user , per month
1.What is employee monitoring software?
Employee monitoring software is a type of digital tool used by organizations to track, record, and analyze the activities and behaviors of employees while they are working, especially on company-owned devices or within company networks. The primary goal of this software is to improve productivity, ensure compliance with company policies, and protect sensitive data.
Key features of employee monitoring software often include:
- Activity Tracking: Records which applications and websites employees use, how long they spend on each, and what files they access or modify.
- Time Tracking: Monitors work hours, breaks, and overtime to help with attendance and payroll management.
- Screen Monitoring: Takes periodic screenshots or streams live views of employee computer screens to provide a visual record of their activity.
- Keystroke Logging: Captures keyboard input to monitor for potential data breaches or policy violations (though this is controversial and less common due to privacy concerns).
- Communication Monitoring: Tracks emails, chat messages, and other communications to detect inappropriate behavior or data leaks.
- Reporting and Analytics: Provides managers with reports and dashboards summarizing employee activities and productivity trends.
Employee monitoring software can be used in both remote and in-office environments. While it offers benefits such as increased accountability and security, it also raises important ethical and privacy considerations. Many organizations choose to be transparent with employees about the use of such software and to use it in a way that respects employee privacy while achieving business objectives.
2.How does employee monitoring software improve productivity?
Employee monitoring software can improve productivity in several ways:
Identifies Inefficiencies: By tracking how time is spent on different tasks, applications, and websites, the software helps managers identify bottlenecks, distractions, or inefficient work habits. This insight allows for targeted coaching and process improvements.
Reduces Time Wasting: When employees know that their work activities are being monitored, they are less likely to engage in non-work-related activities such as excessive web browsing or social media use during work hours.
Promotes Accountability: Monitoring software makes it easier to set clear expectations and measure employee performance. Employees are more likely to stay focused and complete tasks on time when they know their productivity is visible to management.
Supports Remote Work: For distributed or remote teams, monitoring software provides visibility into employee activities, making it easier to manage teams and ensure that remote work policies are being followed.
Facilitates Better Workload Management: Managers can use data from the software to see which employees are overloaded and which may have extra capacity. This helps in distributing tasks more evenly and preventing burnout.
Provides Objective Performance Metrics: The software generates reports and analytics that can be used to set benchmarks, track progress over time, and recognize high performers or address underperformance.
Encourages Process Optimization: By analyzing how work is performed, organizations can streamline workflows, eliminate redundant tasks, and implement best practices that lead to greater efficiency.
While employee monitoring software can drive productivity gains, it’s important that it’s implemented transparently and ethically to maintain employee trust and morale.
3.What features should I look for in employee monitoring tools?
When evaluating employee monitoring tools, look for these key features to ensure the software meets your organization’s needs:
Activity Tracking
- Monitors application and website usage
- Logs time spent on various tasks
Time Tracking
- Records clock-in/clock-out times, breaks, and overtime
- Supports manual and automatic time tracking
Screen Monitoring
- Captures screenshots at set intervals
- Offers live screen viewing (if needed)
Productivity Analysis
- Classifies activities as productive or unproductive
- Provides productivity scoring and trend reports
Reporting & Dashboards
- Generates customizable reports (daily, weekly, monthly)
- Offers visual dashboards for quick insights
Data Security & Privacy Controls
- Ensures secure data storage and access controls
- Allows for customizable privacy settings to comply with laws and policies
User Activity Logs
- Tracks file transfers, printed documents, and USB usage
- Records login/logout activity
Communication Monitoring (Optional)
- Monitors emails, chats, or other communications for compliance
Alerts & Notifications
- Sends real-time alerts for suspicious actions or policy violations
Integration Capabilities
- Integrates with project management, HR, or payroll systems
Remote Work Support
- Functions seamlessly for remote, hybrid, and in-office teams
Ease of Use & Deployment
- Simple installation and user-friendly interface
- Scales for teams of different sizes
Compliance Support
- Offers tools and documentation to comply with data protection regulations (like GDPR or HIPAA)
Customizability
- Configurable monitoring levels per department, role, or individual
- Adjustable tracking parameters and reporting frequency
When choosing a tool, consider your organization’s specific goals, company culture, and legal requirements to ensure the features support both productivity and employee trust.
4.How do I address employee concerns about monitoring?
Addressing employee concerns about monitoring requires transparency, communication, and respect for privacy. Here are practical steps you can take:
1. Be Transparent from the Start
Clearly explain what employee monitoring software is, what data will be collected, how it will be used, and the reasons for implementing it. Avoid surprises—early and open communication builds trust.
2. Involve Employees in the Process
Seek employee input before rolling out monitoring tools. Hold discussions or surveys to understand their concerns and preferences, and address them in your implementation plan.
3. Emphasize the Benefits
Highlight how monitoring can help improve productivity, streamline workflows, and even protect employees (for example, by reducing the risk of overwork or ensuring fair workload distribution). Frame it as a tool for organizational improvement, not surveillance.
4. Set Clear Policies and Boundaries
Create a written policy that outlines:
- What is being monitored (and what isn’t)
- When monitoring takes place (work hours only)
- How data is stored and protected
- Who has access to the data
- How long data is retained
Make this policy easily accessible and review it with staff.
5. Respect Privacy
Only monitor what is necessary for legitimate business needs. Avoid invasive practices (like keystroke logging or real-time webcam access) unless absolutely required, and comply with all relevant privacy laws.
6. Provide Training and Support
Offer training sessions to help employees understand the software, its functions, and how it impacts their work. Provide channels for questions and ongoing feedback.
7. Allow for Opt-Out or Exceptions Where Possible
If some roles don’t require monitoring, or if employees have strong objections, consider alternatives or exceptions when practical.
8. Revisit and Update Practices Regularly
Monitor the impact of your monitoring policy. Gather feedback, review effectiveness, and make adjustments as needed to ensure it remains fair and beneficial.
By approaching employee monitoring openly and ethically, you can address concerns, foster a culture of trust, and maximize the benefits for both your team and the organization.
